Privacy Policy

The Quaker Gender and Sexual Diversity Community (QGSDC) committee is committed to respecting your privacy. We are transparent about what we do with your information, and use your information in a way that you would reasonably expect. QGSDC works in accordance with GDPR legislation.


We confirm that:

Why we collect your data and what we do with it

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. Personal information is any information that can be used to identify you. For example your name, email address, postal address and telephone number, Quaker meeting. We have stopped collecting information that is classed as sensitive (e.g. sexuality and gender identity) and have deleted any of this type of information from our records.


When you give us your data, we use it for one or more of the following purposes:


How we collect your data

The main ways we collect your data is when you sign up to become a member of QGSDC, if you make an enquiry via our website or if you book to come on one of our events. Sometimes we have paper sign-up sheets at events that we will securely destroy once we have input the information.


What do we do with your data?

We store your personal data using a password-protected spreadsheet that only our committee members have access to. This is stored on committee members’ personal computers and is regularly backed up on a separate, password-protected hard drive. We also store your name and email address on Mailchimp, in order to communicate with you.


Receiving communications from us

We send out regular emails to let you know about our work using Mailchimp: you can view their privacy policy here. Our communications may also include information about other organisations that we think will be of interest to our members (for example, in relation to Pride parades). You can update your communications preferences and stop receiving any future emails at any time by following the convenient links located at the bottom of our emails. Requests submitted in this manner are processed and effective immediately. However, please note that by doing so, we then can’t tell you about our work. If you wish to stop being a member of QGSDC please email us at


If you believe you have received unwanted, unsolicited emails sent by or purporting to be from QGSDC, please forward a copy of that email with your comments for us to review to


By signing up as a member of QGSDC you give us permission to send you communications in order to tell you about our work and so you can get involved. You have the right to change or revoke this consent at any time by contacting our committee members at


Your rights

You have the legal right to access your data, or to change your data if it is inaccurate. You also have the right for the data to be removed, unless we have a legitimate reason for keeping it. You can request access to any information we hold about you by contacting our Data Controller Rob Francis at


Our website may contain links to and from the websites of other organisations. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.


Disclosure of Your Information

We will keep your personal information confidential, and will not supply it to any third party without your consent, unless we are obliged or permitted by law to do so. Specifically, we will not share your information with other Quaker organisations, including Britain Yearly Meeting or QGSDC local groups. We may, though, send you messages on topics that we think will be of interest from these or other Quaker groups.


IP Addresses and Cookies

We use cookies on our website browser which do not collect personal data but rather collect information which helps us assess how the website is used and how it can be improved. We may collect information about your computer, including, where available, your IP address, operating system and browser type, for system administration. This is statistical data about our users’ browsing actions and patterns, and will not allow us to identify you as the user.


For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service.


Privacy statement changes

QGSDC may change this privacy statement at any time. Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email.


Get in touch

We strive to be transparent and open so if you are concerned about anything that you read in this privacy statement or want to change how you hear from us, or if you would like to see what data we hold on you, please contact our Data Controller Rob Francis at